AO5 Advisor (Document Control)

Are you an experienced Document Controller ready to support one of Queensland's most transformational infrastructure projects? Join a respected state government agency and contribute to the successful delivery of the Logan and Gold Coast Faster Rail Project.

Role Details

• Role Type: Temporary - Full-time hours
• Rate: AO5 Equivalent
• Location: Brisbane CBD

About the Role
A state government agency is seeking an experienced Advisor (Document Control) to join the Logan and Gold Coast Faster Rail Project team. This major infrastructure initiative is designed to ease congestion, enhance reliability, and increase capacity ahead of the 2032 Olympic and Paralympic Games.

As part of the Project Controls Office, the Advisor (Document Control) will ensure the integrity, accuracy, and traceability of project documentation. The role will support consistent application of document control systems across the lifecycle of the project, with a strong focus on compliance, collaboration, and continuous improvement.

Key Responsibilities

• Coordinate updates and compliance with the Project Document Control Management Plans
• Support users in applying document control procedures, ensuring timely processing of documentation
• Provide quality assurance on submissions, including audits and compliance checks
• Train staff in document control practices and use of InEight (TeamBinder)
• Maintain and develop workflows in document management systems
• Oversee the administration and transfer of data between platforms such as TeamBinder, MS Teams, SharePoint, and Content Manager
• Prepare reports, correspondence, and document numbering requests aligned with state records policies
• Support archiving in compliance with record-keeping regulations
• Contribute to configuration and continuous improvement of InEight
• Work collaboratively within the project team to support successful delivery

Key Skills & Attributes

• Minimum 5-10 years of document control experience in a major project environment
• Proven experience using InEight Document (TeamBinder)
• Strong understanding of document and data management systems and workflows
• Ability to manage high volumes of information in a fast-paced setting
• High attention to detail and strong organisational skills
• Effective communication and training skills for engaging cross-functional teams
• A collaborative approach with a focus on problem-solving and process improvement

Mandatory Requirements

• Demonstrated experience using InEight Document (TeamBinder)
• Full Australian working rights required
• Willingness to undergo pre-employment checks

Closing Date: 1st of June 2025
Please note: Only shortlisted candidates will be contacted.

If you're looking to be part of a high-profile project that will shape the future of public transport in Queensland, we welcome your application.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at adjustments@hoban.com.au or visit hoban.com.au/adjustments for additional contact details.